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Operating Instructions General Settings Guide - səhifə 14

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User Code (For machines with copier function only)
41

3


Printing the Counter for Each 


User Code


You can print out the counter for each
user code.
A

Press the 

{

User Tools/Counter

}

 key.


B

Select 


[


System Settings


]


 using 

{U}

or 

{T}

, and then press the 

{

OK

}

key.


C

Select 


[


Key Operator Tools


]


 using


{U}

 or 

{T}

, and then press the


{

OK

}

 key.


D

Select 


[


Counter per User Code


]


 using


{U}

 or 

{T}

, and then press the


{

OK

}

 key.


E

Select 


[


Print


]


 using 

{U}

 or 

{T}

,


and then press the 

{

OK

}

 key.


F

Press the 

{

Start

}

 key.


The counter list prints out.
G

Press the 

{

User Tools/Counter

}

 key.


Clearing the Counter


A

Press the 

{

User Tools/Counter

}

 key.


B

Select 


[


System Settings


]


 using 

{U}

or 

{T}

, and then press the 

{

OK

}

key.


C

Select 


[


Key Operator Tools


]


 using


{U}

 or 

{T}

, and then press the


{

OK

}

 key.


D

Select 


[


Counter per User Code


]


 using


{U}

 or 

{T}

, and then press the


{

OK

}

 key.


E

Select 


[


Clear


]


 using 

{U}

 or 

{T}

,


and then press the 

{

OK

}

 key.


A confirmation message appears.
F

Press 


[


Yes


]


.


T h e   “
C o u n t e r   h a s   b e e n
cleared.
” message appears, and
then the Codes: Counters display
returns.
G

Press the 

{

User Tools/Counter

}

 key.



User Tools (System Settings)
42

3


Address Book
Registering user information, such as
fax numbers and e-mail addresses, in
the Address Book allows you to man-
age them together.

Important


Address Book data is stored in
memory. It can be lost if there is
some kind of memory failure. The
manufacturer shall not be respon-
sible for any damage resulting
from data loss.

Note


You can backup Address Book
data using 

[


Address Management


Tool


]


 in SmartDeviceMonitor for
Admin. We recommend backing
up data when using the Address
Book.

Reference


For details about SmartDevice-
Monitor for Admin and how to in-
stall it, see Printer Reference 1.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
You can register and manage the fol-
lowing items in the Address Book: 

To manage registered items


• User  Code
Register user codes to restrict
particular functions to certain
users, and check their use of
each function. 

Reference


p.45 “User Code (MFP)”
• Sender's Password

Reference


p.44 “Registering Sender In-
formation”
• Program  Group
Use this to display the group the
selected user (destination) be-
longs to.
You can group registered fax
destinations and e-mail destina-
tions to manage them better. For
details about operations, see
p.62 “Registering Destinations
to a Group”.

Address Book
43

3


Items to register


• User  Name

Reference


p.43 “Registering the desti-
nation name”
p.44 “Registering Sender In-
formation”
• Fax Settings

Reference


p.43 “When using the fax
function”
• E-mail Settings 

Reference


p.43 “When using the fax
function”
p.44 “When using the scan-
ner function”
p.44 “Registering Sender In-
formation”

Registering Destination 


Information


Registering the destination name


• User  Name
Register the destination name.
This is the basic information re-
quired for managing destina-
tions.

Reference


p.45 “User Code (MFP)”

When using the fax function


• Fax Settings
Register fax numbers in the Ad-
dress Book. To send a fax, select
the destination from the Desti-
nation List, so you can specify
the fax number. When you set
Label Insertion to 

[


On


]


, the reg-
istered destination name, pre-
ceded by “To:”, is printed at the
top of the page when it is re-
ceived at the other end.

Reference


p.52 “Fax Destination”
• E-mail Settings
Register e-mail addresses in the
Address Book. To send an Inter-
net Fax document, select the
destination from the Destina-
tion List, so you can specify the
e-mail address.

Reference


p.57 “E-mail Destination”
***ZEN020.tif***
***ZEN049.tif***
***ZEN057.tif***

User Tools (System Settings)
44

3


When using the scanner function


• E-mail
Register e-mail addresses in the
Address Book. To send scan
files by e-mail, select the desti-
nation from the Destination
List, so you can specify the e-
mail address.

Reference


p.57 “E-mail Destination”

Registering Sender 


Information


When using the scanner function


You can set Register as Sender to

[


On


]


 for an e-mail address. If you
do this, you can use it as the sender
address when sending scan files by
e-mail.
• User  Name
Register the user name. This is
useful when selecting the send-
er from the Destination List.
Also, the user name automati-
cally appears in the From field
of the e-mail.

Reference


p.45 “User Code (MFP)”
• E-mail Settings
Register the e-mail address. You
can use it as the sender address
when sending scan files by e-
mail using the scanner function.
Also, the sender address auto-
matically appears in the From
field of the e-mail.

Reference


p.57 “E-mail Destination”
You can prevent misuse of
sender name by setting sender's
password on the e-mail ad-
dress.


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